The Open Source Bar Program · Live demo — field-tested at Agave & Rye
First-Time Setup
The Open Source Bar Program
Inventory setup · Caterpillar walkthrough
Welcome — let's map your bar
This program lives in Chrome on your computer. We guide you step by step the first time.
When setup is done, you land in your home base — the dashboard you return to every cycle.
Name your bar and build your station map — plug-and-play
Walk the bar by voice — placement only, not quantities yet
Reconcile into a spreadsheet you can audit and correct
Approve the map, run your first count, then open home base
Better voice notes = less cleanup later
Built-in phone dictation (iPhone Notes, Android keyboard) works, but it garbles brand names,
bottle sizes, and fast bar-room speech — especially on a ladder with music in the background.
Wispr Flow (iPhone/Mac) is built for this: hold a button, talk naturally, export clean text.
Strong alternatives: VoiceInk (Mac, open source),
Whisperboard or TypeWhisper (iPhone, on-device).
Any of these beat raw phone mic for a full back-bar walk.
No special app required — but if your first upload looks rough, try one of the above before your next bar.
AI connection is optional during setup — connect anytime under Settings → API management.
Optional
Stay on the release list
We are still building this program. Join the update list and we will
only email you when new additions ship — scale import,
notifications, full liquor and wine inventory, Hidden Bar Tour news, and
everything else on the roadmap. No marketing blasts while we build.
You are already on the list. We only email when new releases ship.
Step 1 · Get started
Your Operation
You can run as many bars as you need — dining room, patio, event station. Each gets its own page
to build wells and stations. You name each bar on the next step.
Planning a voice walk? A dedicated dictation app (Wispr Flow, VoiceInk, Whisperboard) saves hours of cleanup
compared to speaking straight into Apple Notes.
Step 2 · Build your bar
Build Your Bar
This whole page is one bar — every station below belongs to it. Starter templates
run wells first, then back bar, then coolers. Reorder, rename, remove, or add your own.
well Main · Service · Point
back bar Main · Point · Service
walk in Wine · Beer · Walk-in
Each station you mapped belongs to this bar only.
Upload or paste your walk notes below.
How it works
Easiest option: Use Upload Notes below to upload notes from your phone.
Speak into iPhone Notes, Google Keep, Samsung Notes,
or any app that exports .txt or .md — then transfer the file to this computer and upload.
Or paste your voice notes directly in the box. Say each station name, then every product on that station.
Example
"Well one: Tito's vodka, Ketel One, Tanqueray gin… Back Bar Top Shelf: Patron Silver, Don Julio 1942…"
If you don't know what to say here, go back to Step 2 — you need your station map before you can walk the bar.
What happens when you upload
Real bar walks are messy — and that's expected. Fast speech, ladder work, and phone transcription
turn "Herradura Reposado 1L" into something unrecognizable. The first pass is a draft placement,
not a perfect inventory list.
Bottle sizes default to 750ml until you correct them. Brand names may land on the wrong station
or split into fragments. You'll fix names, sizes, and categories in the next steps — and again on the road
every cycle. Upload is the starting line, not the finish.
Accepts .txt · .md · .markdown · .rtf
iPhone Notes · Google Keep · Samsung Notes · plain-text exports From iPhone Notes, export as Markdown or .txt (not PDF).
Stop — review your map before you continue.
We turned your voice notes into a draft list. Names will be wrong. Sizes will default to 750ml.
You must clean this up here (or in a spreadsheet) before moving on.
Bottle sizes are the #1 mistake.
Many liter bottles look like 750s (and vice versa). If you said "liter" or "leader" in your notes,
check every row — wrong size breaks your inventory math later.
Choose how you want to fix this:
What we heard
Product name
Station
Size
OK?
Spreadsheet workflow
Download the correction sheet (.csv opens in Excel, Numbers, or Google Sheets).
Edit product_name, station, and size. Set size_verified to yes when you're sure.
Import the saved file below — we match rows by bottle_id.
Keep the header row. Don't delete the bottle_id column.
Can't figure this out? Download the sheet and hand it to a manager.
Or continue with our best guess — you'll fix it again in Step 5 Review (not ideal, but it works).
Add a Bottle
Step 4 · Reconcile
Reconcile Your Map
We'll turn your walk into an auditable draft map and spreadsheet with intentional blanks for anything unclear.
With AI connected, reconciliation gets smarter — otherwise we use what you parsed.
Step 5 · Review
Review & Confirm
Here's your complete inventory map for . Edit anything that needs fixing.
Step 6 · Count
First Live Inventory Count
Count quantities and bottle levels against the approved map. This becomes your baseline for every future cycle.